Minutes of the 18th
Annual General Meeting (AGM)
Held on June 25, 2016 at Dillibazar, Kathmandu

  • MC: Mr. Tulasi Prasad Uprety, Vice President of ABAN, announced that a public notice about the AGM was published in Annapurna Post 21 days prior to the AGM as required by Article 11 of ABAN Statute. Quorum count was done and the meeting was pursued as per the provision of the Statute with 50 members present in the meeting after 30 minutes hold when members present gave their self introduction.
  • Vice President Mr. Tulasi P. Uprety welcomed the chief guest Dr. Jiba Raj Pokhrel, Vice Chancellor of Nepal Academy of Science & Technology and all the members of ABAN and guests present in the AGM. MC Tulasi then requested General Secretary Mr. Uttam P. Pant to present the Annual Report.
  • General Secretary Mr. Uttam P. Pant presented Annual Report of ABAN for 2015/16 on the following lines:
    1)    During the past 14 months from 11th April, 2015, ABAN held 8 Executive Committee Meetings:
    – 1st ECM on 13th April 2015 – Introductory meeting of all elected members.
    – 2nd ECM on 21st August 2015 – Formation of Sub-Committees to carry out different tasks for fulfill the objectives of ABAN. Briefing by the outgoing ECM members about the status of Audit reports from FY 2069-70, documents needed for the renewal of ABAN registration with CDO office,
    – 3rd ECM on 22nd September 2015 – Approval of three new Life members. Briefed about ABAN’s meeting with British Council Country Director Dr. Jovan Ilic on September 11, 2015.
    – 4th ECM on 17th December 2015 – Auditor’s reports for FY 2069/70, 2070/71 and 2071/72 BS presented. Three new Life members approved. A fund of Rs.24,000/- was raised from ECM members to serve 42 senior citizens of Nishahaya Sewa Kendra, Baneshwor on 26th December.
    – 5th ECM on 1st April 2016 reviewed bank balances. A IELTS test proposal prepared for submission to the British Council to raise fund for ABAN.
    – 6th ECM on 8th May 2016 – Final accounts of ABAN Magazine 2015 to determine surplus generated. Decision to process of Registration renewal with payment of penalties.
    – 7th ECM on 23rd May, 2016 – Final handover of ABAN Accounts and Bank balances. Closure of bank account in NMB Bank and Change of signatories to operate bank accounts in Mega and NB Bank.
    – 8th ECM on 21st June, 2015 – Preparatory meeting for the upcoming 18th AGM on 25th June 2016.2)    The following programs were organized during 2015/16:
    a)    29th August 2015 – Talk on “Human Trafficking” by Dr. Ruchira Gupta.
    b)    24th September – Talk on “Support to Earthquake Victims” by Dr. Tsering
    c)    26th December –Visited Nishahaya Sewa Sadan (old age home) at Baneshwor and distributed dry food items and medicines to 42 resident senior citizens.
    d)    17th January 2016 – Session on “Happy Living” by Mr. Tulasi and Ms. Poonam Uprety, a short version of “Art of Living” propagated by Sri Sri Ravi Shankar
    e)    15th April 2016 –EDGE program event of the British Council.

    3)    ABAN Publications:
    a)    Eight issues of ABAN Newsletters published since April 2015.
    b)    Final works of ABAN Magazine 2015 completed.
    c)    An updated new ABAN Membership Directory 2016 published.
    d)    ABAN Website www.aban.org.np has been updated.

    4)    Public Relations:
    a)    11th September 2016 – meeting with British Council Director Dr. Jovan Ilic.
    b)    18th May 2016 – Chevening Bicentenary Reception with British Ambassador.
    c)    15th June 2016 – Meeting with the HE British Ambassador.

    5)    Proposal to replace Assistant General Secretary as Ms. Preeti Karki as she could not attend any ECM meetings so far due to her family reasons. The AGM approved the proposal and authorized the Executive Committee to appoint a suitable Asst. General Secretary in replacement for the remaining term.

  • Treasurer Mr. Hariom Dhoj Joshi presented the Financial statements and Auditor’s Report of FY 2071/72 for approval of the AGM. Mr. Joshi also proposed to appoint M/s. H.R. Bhatta & Associates, registered auditors to audit ABAN accounts of FY 2072/73 at an audit fee of Rs.10,000/- including taxes. He also proposed to increase ABAN Membership Fees. The AGM approved the following with applause:
    a)    Financial statements and Auditor’s Report of FY 2071/72 approved,
    b)    Appointment of M/s. H.R. Bhatta & Associates as Auditors for DY 2072/73 with fee of Rs.10,000/- including VAT and taxes.
    c)    Ordinary Membership Fee was raised to Rs.1,000/- and Life Membership fee to Rs.3,000/- effective from Srawan 1, 2073.
  • Chief Guest Dr. Jiba Raj Pokhrel released ABAN Membership Directory 2016, and also handed over Token of Appreciations to Dr. Jovan Ilic, Mrs. Namrata Sharma and Mr. Shanker Paudel for the excellent cooperation during the year.
  • Address by President Mr. Maheswor Bhakta Shrestha with Vote of Thanks. He ewcognized the presence of Past Presents Mr. Dilli Raj Joshi, Ms. Namrata Sharma, Dr. Mrs. Uma Shrivastava and IPP Mr. Shanker Prasad Paudel in the AGM.He remembered the four main objectives of ABAN and informed formation of 8 different sub-committees to achieve the objectives, namely, Cultural and Social sub-committee, Health & Medical sub-committee, Education Sub-committee, Program sub-committee, Publications sub-committee, Membership development sub-committee, Networking sub-committee and Fund-raising sub-committee. A Advisory Council of all Past Presidents will meet annually to provide a Strategic direction for future growth and development of the Association. He indicated four critical success factors for ABAN, namely, Membership development, Activities to fulfill the stated objectives, Financial strength and participation on events and fellowship events.

    1)    Membership is the main strength of ABAN. In 2001 there were 246 members, which increased to 302 by March 2005, and to 378 by June 2010. In March 2016 the Directory lists 394 members, including 314 Life members and 47 lady members. Ten new life members joined ABAN during the year (including 3 in the AGM) in the background of no growth in the past 3 years.

    2)    Activities: Besides the effect Mega Earthquake in April 2015 and the trade blockade that severely affected Nepalese life during September- December 2015, ABAN did undertake some activities as listed by General Secretary.

    3)    Financial accounts of ABAN showed highest cash/ bank balance of Rs.496,380 in July 2011. Since then, the balance has declined every year to Rs. 289,607 in July 2015. The financial situation has been reversed this year with a net addition of Rs.33,835 to raise the bank balance to Rs.323,442 by 24 June 2016. In 2015, three members voluntarily contributed Rs.16,500 in cash. In the 18th AGM, six members contributed Rs.17,000/- voluntarily to ABAN fund.

    4)    Participation: ABAN members actively participated in various programs of British Council and British Embassy, including EDGE program event of the British Council on April 15, 2016, Chevening Bicentenary reception on May 18 with HE British Ambassador, celebration of 90th Birthday of Her Majesty the queen Elizabeth II on June 15, 2016 at the Ambassador’s residence, and Britain-Nepal 200 Years programs like presentation on Bicentenary of Anglo-Nepal War for Peace and Friendship by Dr. Prem Singh Basnyat on June 8, 2016.

Gratitude
The president thanked all members of the 9th Executive Committee for their sincere support, cooperation and commitment to turn around the situation of ABAN for a better future and appreciated the invaluable support of  Dr. Jovan Ilic, Country Director of British Council, Past President Mrs. Namrata Sharma and Immediate Past President Mr. Shanker Prasad Paudel during the year. Very positive response of the British Ambassador HE Mr. Robert Morris and keen interest of the British Council Country Director Dr. Jovan Ilic in ABAN affairs is very encouraging to make ABAN more effective in future.
Vote of Thanks: The AGM was adjourned after a Vote of Thanks. The president thanked chief guest Dr. Jiba Raj Pokhrel for his inspiring speech. He expressed heartfelt thanks to British Ambassador to Nepal HE Mr. Richard Morris, British Council Country Director Dr. Jovan Ilic and Chief of Programs Ms. Rhona Brown for their positive response and support to ABAN. He remembered Mr. Ramesh Chhetry of ULCI and Life member Mr. Upendra Bahadur Shrestha, Mr. Sumit Amatya, Ms. Suchitra Shrestham Ms. Dibya and Ms. Asha Manandhar from the British Council and Mr. Dinesh Wagle and Mr. Kapindra Neupane from the British Embassy for their special help extended special thanks. Past Presidents of ABAN present in the AGM were also specially thanked

Minutes of the 19th
Annual General Meeting
Held on February 04, 2017 at the British Council hall, Lazimpat.

1. Inaugural Session

1.1 Dais call: MC Miss Ritika Kharel invited dignitaries on the dais:
ABAN President Mr. Maheswor B. Shrestha as Chair of the session, Dr. Jiba Raj Pokhrel, Vice Chancellor of Nepal Academy of Science & Technology as Chief Guest, Prof. Dr. Damodar Prasad Pokhrel President of Association of Nepalese Alumni from Australia (ANAA), Dr. Ram Chandra Bhusal, President of JICA Alumni Association of Nepal (JAAN) and Mr. Bhim Bahadur Adhikari and President of Mrigendra Samjhana Medical Trust as Special Guests.

1.2 Quorum count & Welcome: ABAN Vice President Mr. Tulasi Prasad Uprety informed about a public notice in Rajdhani daily newspaper of January 17, 2017 about the AGM. The meeting pursued with over 50 members present in the meeting. Mr. Uprety welcomed the chief guest, guests of honor, ABAN members (over 50 as required by the provision of the Statute) and guests present in the AGM and briefly highlighted the activities of ABAN during the past one year.

1.3 ABAN DAY Address: Past President Mr. Dilli Raj Joshi, on his ABAN DAY speech gave a historical account of ABAN from its inception in 1997, its official registration on 4rth February 1998 to the present day when ABAN has completed its teenage and is embarking on 20th year. The ninth executive committee has completed its tenure of two years, and a 10th executive committee will be elected by the 19th AGM for a two years term 2017-2019. He remembered the significant contributions made by founder president Dr. Narayan Bahador Thapa to whom he succeeded and by subsequent presidents till date.

1.4 Felicitation: Felicitation messages were expressed by the Guests of Honor Prof. Dr. Damodar Pokhrel, Dr. Ram Chandra Bhusal and Mr. Bhim Bahadur Adhikari for the greater success of ABAN and the success of the AGM. Dr. Damodar Pokhrel highlighted the activities of ANAA and invited ABAN to work together in some social project. Dr. Ram Chandra Bhusal detailed the activities of JAAN, now in its 43rd year by 21 February 2017 and detailed how JICA and the government of Nepal have empowered JAAN to give orientation certificate to all officials going to Japan on JICA funding. Mr. Bhim Bahadur Adhikari expressed his happiness to work with ABAN in serving the senior citizens as per a recently signed MOU between MSMT and ABAN for setting up an endowment fund of Rs.500,000/- with ABAN for the purpose.

1.5  President’s Address: ABAN President Mr. Maheswor Bhakta Shrestha addressed the gathering, thanked his executive team and coordinators of different subcommittees for their support and cooperation that helped ABAN to achieve some success in four key areas of Membership, Service activities, Financial strengthening and participation in programs:
1) Membership Growth: Membership is the main strength of any Association. ABAN membership is gradually increasing from 246 in 2001 to 403 by January 2017. This includes 323 Life members and 47 lady members. 17 life members have been added, including two Ordinary members converted to Life member during August 2015 to January 2017. The 14th Executive meeting of 9th ECM held on January 27 has conferred the first Honorary Membership to Dr. Mrigendra Raj Pandey, founder of Mrigendra Samjhana Medical Trust for his donation of Rs.500,000/- for an endowment fund.

2) Activities: Some of the activities carried out during 2015-2016 included:

  1. Service to 42 senior citizens of Nishahaya Sewa Kendra, Baneshwor. MOU with MSMT for regular services to the senior citizens,
  2. Talk programs at 5 occasions,
  3. ABAN Membership Directory 2016,
  4. Published 14 issues of ABAN Newsletter since April 2015
  5. ABAN Family picnic at Doleshwor, Bhaktapur,
  6. ABAN Magazine 2017 released on this AGM, funded by the British Council,
  7. Updated ABAN Website: www.aban.org.np
  8. A new 15 minutes long TV program on ABAN activities broadcast on NTV Plus and also featured on YouTube.

The sources of ABAN fund is limited to membership fees, their contributions and surplus of advertising revenue on its various publications. The cash balance had been depleting from Rs.496,380 in July 2011 to Rs. 289,607 by July 2015. The trend has now been reversed with a net positive addition of Rs.540,157 and raised the bank balance to Rs.829,264 by 3 Feb. 2017. ABAN financial situation will further improve to exceed Rs.1 million after the collection of advertising revenue of the just published ABAN Magazine 2017.

4)   Participation: ABAN is participating in various programs of British Council, British Embassy and other like-minded organizations. The EDGE event of the Council on April 15, 2016, Chevening Bicentenary reception on May 18 with His Excellency the British Ambassador Mr. Richard Morris, and the 90th Birthday celebration of Her Majesty the queen Elizabeth II on June 15, 2016 are some of the events where ABAN officials were active. ABAN leaders participated in AGM of Association of Nepalese Alumni from Australia (ANAA) in 2016 and on January 21, 2017, and in a talk program of Chevening Alumni Association of Nepal in December 2016.
ABAN is noe strong footed and the President Maheswor credited members of the 9th Executive Committee for this turn around. He lauded the active support of General Secretary Mr. Uttam Prasad Pant, Treasurer Mr. Hariom Dhoj Joshi, Assistant Treasurer Mrs. Shiba Devi Kafle, Executive Member Mr. Punya Prasad Paudel and IPP Mr. Shankar Prasad Paudel.

Chief Guest Dr. Jiba Raj Pokhrel released ABAN Magazine 2017, and also handed over Token of Appreciations to VP Mr. Tulasi Prasad Uprety, Executive member Mrs. Padma Vaidya and to first Honorary Member Dr. Mrigendra Raj Pandey for their invaluable support and donation. He expressed his nostalgic feeling of being pleasantly associated with the University of York for his Ph.D. study during 1992-95. He remembered Britain Nepal relations from the visit of Father Grover in 1643 when he met ruling king Pratap Malla, whom he amazed by gifting a binocular. The 1923 Treaty of Friendship with the British helped Nepal to be free from Chinese suppression, he said. Nepal’s prime minister Junga Bahadur’s visit to UK in 1850 imported many western culture and architectures in Nepal including the dome shaped Kalamochan temple built in 1876. Nepal has helped Britain in the two world wars, and Falkland and Afghanistan wars. He also indicated several areas where Nepal can learn from Britain including their expert handling of Thames river pollution, disaster management after the 1666 fire of UK and the corruption minimization.

ABAN Past President Mr. Rabi Jung Pandey extended Vote of Thanks to the chief guest Dr. Jiba Raj Pokhrel, Special Guests Prof. Dr. Damodar Prasad Pokhrel, Dr. Ram Chandra Bhusal and Mr. Bhim Bahadur Adhikari and all the members of ABAN present on the occasion.
President Maheswor adjourned the inaugural session of the AGM after thanking the chief guest for his inspiring speech, heartfelt thanks to British Ambassador to Nepal HE Mr. Richard Morris and British Council Country Director Dr. Jovan Ilic for their positive support to ABAN. He remembered and thanked Life member Mr. Upendra Bahadur Shrestha, British Council officials Mr. Sumit Amatya, Ms. Suchita Shrestha, Ms. Dibya and Ms. Asha Manandhar; British Embassy officials Mr. Kapindra Neupane and Mr. Dinesh Wagle for their special help and all the Past Presidents and members of ABAN present in the AGM.

2. Business Session

2.1 General Secretary Mr. Uttam Pant presented Annual Report of ABAN for 2016/17 on the following lines:

  1. Meetings with HM British Ambassador and British Council Country Director Dr. Jovan Ilic occasionally, the first being on September 11, 2015
  2. Publications: 14 issues of ABAN Newsletters published and electronically distributed since April 2015 to keep abreast of ABAN activities. A newABAN Membership Directory 2016 published on June 25, 2016 listing over 400 members alphabetically, ID number-wise and in 59 different specialization.
  3. Service to Old Age Home:ABAN executive members handed over foodstuffs and 25 different types of medicine to Nishahaya Sewa Sadan at Baneshwor on December 26, 2015 as part of the Association’s regular service to the senior citizens in the wake of cold season that trouble them most.
  4. ABAN Talk Programs: The 9th Executive Committee organized five Talk programs by prominent speakers on important national issues:
    •    On Human Trafficking by Dr. Ruchira Gupta on 29 August 2015,
    •    On Support to Earthquake victims Dr. Tsering on 24 September 2015,
    •    On Happy Living by Mr. Tulasi Prasad Uprety on 17 January 2016,
    •    On British Education & Job experience Dr. Mrigendra Raj Pandey on 23 October 2016, and
    •    On “Meet” Families of the Battlefield: A Historical Event in Nepal- Britain Relation by Dr. Prem Singh Basnyat on 11 December 2016.
  5. New Life Members: The Association inducted 15 new Life Members and converted two Ordinary members into Life members.
  6. Family Picnic: Some 30 members and family of ABAN celebrated annual picnic and get- together on November 19, 2016 outside the premise of the holy Doleshwor Mahadev temple in Bhaktapur district. The event also included sacred tree plantation on the holy sites of the temple.
  7. MOU with MSMT: A Memorandun of Understanding has been signed on January 30, 2017 with Mrigendra Samjhana Medical Trust (MSMT), which provided ABAN with an endowment fund of Rs.500,000/- and one time initial fund of Rs.30,000/- to initiate a joint service project to support senior citizen homes in Nepal on annual basis.2.2  Approval of Audit Reports

Assistant Treasurer Mrs. Shiba Kaphle presented the financial statements and Auditor’s Report of FY 2072/73 for approval by the assembly. Bank account balances at Mega Bank (Rs.312,610.43) and Nepal Bangladesh Bank (Rs.22,017.20) totaled Rs.334,627.63, which is 89.2% increase over previous year balance. Annual income comprised membership fee of Rs.22,000, bank interest 3,031.41, donation from members Rs.57,500 and magazine income Rs.143,000.
Mrs. Kaphle thanked statutory registered auditors M/s. H.R. Bhatta & Associates, for timely reports and proposed to reappoint them to audit ABAN accounts of FY 2073/74 at an audit fee of Rs.10,000/- inclusive of VAT as in last year. The AGM approved with applause the audit report of 2072/73 and to reappoint M/s. H.R. Bhatta & Associates to audit accounts of FY 2073/74 as well at the proposed rate.

2.3    Election of 10the ECM

Election committee chair Immediate Past President Mr. Shanker Prasad Paudel and members Past President Mr. Rabi Jung Pandey and Mr. Radha Krishna Bhandari appraised the admirable activities of the ninth executive committee and with the consensus of the audience, he announced continuation of the ninth executive team for a second term of two years (2017-2019) as listed below:

1.    President: Mr. Maheswor B. Shrestha
2.    General Secretary: Mr. Uttam Prasad Pant
3.    Treasurer: Mr. Hariom Dhoj Joshi
4.    Asst. Treasurer: Mrs. Shiba Devi Kafle
5.    Member: Mr. Tulasi Prasad Uprety
6.    Member: Mr. Madhav Prasad Bhatta
7.    Member: Mr. Punya Prasad Paudel
8.    Member: Mrs. Padma Vaidya
9.    Member: Dr. Prem Ratna Sthapit
10.    Member: Mr. Uttam Lal Pradhan
11.    Member: Mr. Bhisma Uprety
12.    Member: Mr. Nav Raj Nakarmi
13.    Member: Mrs. Kalpalata Dahal
14.    IPP Mr. Shanker Prasad Paudel

On the recommendation of the election committee, the nineteenth annual general meeting of the Association of British Alumni of Nepal approved, with applause, the tenth Executive Committee members of ABAN and also authorized the 10th ECM to add any new member from ABAN Life Members to fill up any vacancy: